The purpose of this program is to promote and support scholarship and participation in national and international academic venues by providing a portion of the travel costs to those who will have an active role presenting an accepted peer-reviewed paper or serving as officials at recognized meetings.
Funding of up to $300 per student for domestic travel, and $600 per student for international travel, that is matched equally by the student’s department, per fiscal year (July 1 – May 31), may be awarded to reimburse students for airfare and/or lodging expenses incurred. Polytechnic Graduate Student Travel Grant funds are only available to graduate students who have authored or co-authored a paper that has been peer-reviewed and accepted for publication in conference proceedings, and will be presented at the conference. Travel grants may also be provided for graduate students that will serve as an officer for a conference or meeting. Students must have academic sponsor/advisor approval to be considered and Departmental matching financial support of student applications is required. Examples of non-eligible travel: travel to a meeting to attend only; travel to a meeting to present a paper that has already been published elsewhere, travel to participate/present in a poster session; travel to meetings convened to discuss research programs; travel for study abroad. Responsibility for passport and/or visa rests with the student. Proof of paper acceptance and planned publication/presentation of the paper from conference organizers is required prior to approval. Students are encouraged to apply early in the fiscal year, as awardsare limited. These are awarded on a first-come, first-served basis and students can only be awarded one per academic year. In order to be eligible to apply, you must be currently enrolled in a graduate program in the Polytechnic. Efforts will be made to equitably distribute the grants across departments, but final awards will depend upon the applications received. Applications are accepted at any time.
Steps 1 - 3 must be completed at least one month prior to travel.
1. Complete the Application Form below.
2. Submit the completed Application Form and copy of the national or international conference acceptance letter as one PDF document to Felicia Anderson at firstname.lastname@example.org.
3. Upon receiving an award letter, submit a Travel Request through the Concur Travel System if employed by the University. If NOT employed by the University, complete a Payee Certification Form, complete with signatures from your Department Head and submit to the Polytechnic Business Office, Knoy 459.
4. After returning from travel, submit an Expense Report through the Concur Travel System if employed by the University, or if NOT employed by the University, use a Direct Invoice Voucher, Form 56, for reimbursement. The reimbursement form must have all original receipts attached and be approved by your Department Head. Submit the form and attachments to the Polytechnic Business Office, Knoy 459.
Concur Travel System (silver bar at top of page)