Procurement/Purchasing Center

Contact PBOC Purchasing Center at KNOY-Purchasing@purdue.edu for all purchasing requests

Please be sure the email is in the TO line. Emails in which we are cc’d on, do not always make it to us and cause duplicate tickets to be created.

 

Pay an Invoice

Provide completed purchase requests, invoices, completed substitute W-9 and payee certification for a person or completed W-9 for a company and backup documentation to your business office or scan and email to KNOY-Purchasing@purdue.edu.

Place an Order

Complete the Purchase Request Form (Form12) and email it to KNOY-Purchasing@purdue.edu. Be sure to include the benefit to the project and an approval signature.

Reimbursements

Provide itemized receipts, completed substitute W-9 and payee certification for a person or completed W-9 for a company, and all other backup documentation to your department business office.

Ariba 

Faculty, staff and students with a paid appointment can be trained to use our Procurement system ARIBA. There are many advantages to know how to place your own orders, process time is the biggest advantage!  If you are interested to learn how to obtain the ARIBA roles and place your own order, please email your business manager. 

Amazon

Amazon Business Information Link

Large Purchases

Purchases over $10,000 for Bid

Please use the link below for the request for purchases $10,000 and over.

  • Please use your personal information for section 1, customer contact information.
  • It will be helpful to enter the type of funds being used, if known.
  • This form will route to the appropriate areas to crease a WS# that is required in order to place orders that exceed $10,000.
  • When the WS# is obtained from Central Procurement email (back to the initiator), please submit the full request of purchase to KNOY-Purchasing@purdue.edu that includes the form 12, quote, and WS#.

Request for purchase $10,000 and over

 

Purchases over $10,000 with Bid Wavier

Complete the Special Purchase form (formerly the waiver of competitive bid). Be sure to obtain department head and business office approval with physical signature.

  • Please complete the Vendor contact information and account number(s) to charge.
  • Complete the request for purchase over $10,000 link, using your personal information for section 1, customer contact.
  • It will be helpful to enter the type of funds being used, if known.
  • This form will route to the appropriate areas to create a WS# that is required in order to place orders that exceed $10,000.
  • When the WS# is obtained from Central Procurement email (back to the initiator), please submit the full request of purchase to KNOY-Purchasing@purdue.edu that includes the form 12, quote, and WS#.

Purchasing Forms

Procurement Form-PDF

Procurement Form-Excel

GL Cheat Sheet- (these are not all the GL available but commonly used, if you do not see one that fits please reach out to Knoy-purchasing@purdue.edu)

Summary Guidelines – Hospitality & PRF 

Hospitality Expenditure Policy

PRF Guidelines

Tax Exemptions Quick Reference

Missing Receipt Form

Resources 

Central Procurement: Purchasing

Best Practices: PPI Procurement Center

Consultant & Person Payments

Purchasing Card Manual