THE PURDUE UNIVERSITY NAVY AND MARINE CORPS ALUMNI LEAGUE BYLAWS
The purpose of the Purdue University Navy and Marine Corps Alumni League is to provide participating alumni support to the Naval Reserve Officers Training Corps Unit’s Professor of Naval Science and the events and exercises of the Battalion, maintain contact with alumni and friends of the Unit, and provide financial support for specific Midshipmen needs and activities. The League is organized with an Executive Committee and other elements deemed appropriate from time to time as articulated in these Bylaws.
ARTICLE I - MEMBERS
Section 1.01 Membership
Any person who attended Purdue University as an undergraduate or graduate student and served as a member of the Navy or Marine Corps or any person who manifests an interest in the welfare of the Naval Reserve Officers Training Corps Unit may become a Member of the League. The Executive Committee shall have the authority to establish different classes of membership and other eligibility requirements for members.
Section 1.02 Meetings
Meetings of the members, for any purpose or purposes prescribed in the notice of the meeting, may be called by the Executive Committee or by the Chairman of the Committee and shall be held at such place, on such date, and at such time as they or he shall fix.
Section 1.03 Notice of Meetings
Written notice of the place, date, and time of all meetings of the members shall be given, not less than ten days before the date on which the meeting is to be held, to each member entitled to vote at such meeting. Notice of a meeting of the members shall also state the purpose for which the meeting is called.
When a meeting is adjourned to another place, date, or time, written notice need not be given of the adjourned meeting if the place, date, and time thereof are announced at the meeting at which the adjournment is taken; provided, however, that if the date of any adjourned meeting is more than thirty days after the date for which the meeting was originally noticed, or if a new record date is fixed for the adjourned meeting, written notice of the place, date, and time of the adjourned meeting shall be given in conformity herewith. At any adjourned meeting, any business may be transacted which might have been transacted at the original meeting.
Section 1.04 Quorum
At any meeting of the members, a majority of the members present in person shall constitute a quorum for all purposes.
Section 1.05 Organization
Such person as the Executive Committee may have designated shall call to order any meeting of the members and act as chairman of the meeting. The secretary of the meeting shall be such person as the chairman appoints.
Section 1.06 Conduct of Business
The chairman of any meeting of members shall determine the order of business and the procedure at the meeting, including such regulation of the manner of voting and the conduct of discussion as seems in order.
Section 1.07 Voting
At any meeting of the members, every member present may vote and each member shall have one vote.
All voting may be a voice vote; provided, however, that a majority of the qualified voters present may demand a vote by written ballot, whereupon such vote shall be taken by written ballot, each of which shall state the name of the member voting and such other information as may be required under the procedure established for the meeting. Every vote taken by ballots shall be counted by an inspector or inspectors appointed by the chairman of the meeting.
All matters shall be determined by a majority of the votes cast.
Section 1.08 Voting List
A complete list of members, as maintained by the Naval Reserve Officers Training Corps Unit, entitled to vote at any meeting of members, arranged in alphabetical order and showing the address of each such member, shall be open to the examination of any member, for any purpose germane to the meeting, during ordinary business hours for a period of at least ten (10) days prior to the meeting, at the Unit.
The voting list shall also be kept at the place of the meeting during the whole time thereof and shall be open to examination by any member who is present. The list shall presumptively determine the identity of the members entitled to examine the voting list and to vote at the meeting.
ARTICLE II - EXECUTIVE COMMITTEE
Section 2.01 Number and Term of Office
The number of Executive Committee Members who shall constitute the whole Committee shall be such number as fixed from time to time by the Executive Committee. Any new member may be added to the Executive Committee by the majority vote of the Executive Committee. The Committee shall include the current Professor of Naval Science as an ex-officio member. Each Committee Member shall serve until his/her resignation or removal.
Section 2.02 Removal
Any member of the Executive Committee may be removed at any time, with or without cause, by the majority vote of Executive Committee.
Section 2.03 Regular Meetings
Meetings of the Executive Committee shall be held twice annually at such place or places, on such date or dates, and at such time or times as shall have been established by the Executive Committee and publicized among all Committee Members. Notice of the place, date, and time of each such regular meeting shall be given each Committee Member by whom it is not waived by mailing or emailing written notice, or by personally delivering same, not less than three days before the meeting. Unless otherwise indicated in the notice thereof, any and all business may be transacted at the regular meeting.
Section 2.04 Special Meetings
Special meetings of the Executive Committee may be called by one-third of the Committee Members then in office or by the Chairman and shall be held at such place, on such date, and at such time as they or he/she shall fix. Notice of the place, date, and time of each such special meeting shall be given each Committee Member by whom it is not waived by mailing or emailing written notice, or by personally delivering same, not less than three days before the meeting. Unless otherwise indicated in the notice thereof, any and all business may be transacted at the special meeting.
Section 2.05 Quorum
At any meeting of the Executive Committee, not less than four Committee Members shall constitute a quorum for all purposes. If a quorum shall fail to attend any meeting, a majority of the Committee Members present may adjourn the meeting to another place, date, or time, without further notice or waiver thereof.
Section 2.06 Participation in Meetings by Conference Telephone
Members of the Executive Committee may participate in a meeting by means of conference telephone or similar communications equipment that enables all persons participating in the meeting to hear each other. Such participation shall constitute presence at such meeting.
Section 2.07 Conduct of Business
At any meeting of the Executive Committee at which a quorum of the Committee Members is present, business shall be transacted in such order and manner as the Executive Committee may from time to time determine, and all matters shall be determined by the vote of a majority of the Committee Members present, except as otherwise provided herein. Action may be taken by the Executive Committee without a meeting if all members thereof consent thereto in writing or by emails and the consent is filed with the minutes of the proceedings of the Executive Committee.
Section 2.08 Powers
The Executive Committee may, except as otherwise required by law, exercise all such powers and do all such acts as may be exercised or done by the League.
Section 2.09 Compensation
Executive Committee Members shall serve without compensation.
ARTICLE III - COMMITTEES
Section 3.01 Nomination Committee
The single standing committee will be the Nomination Committee, the Chairman of which shall be the current Chairman of the Executive Committee and an additional member selected by a majority of the Executive Committee from the League.
The Nomination Committee shall submit its report for the purpose of electing an Executive Committee Chairman at the first regular meeting of the Executive Committee each year.
Section 3.02 Other Committees of the Executive Committee
The Executive Committee, by a vote of a majority of the committee, may from time to time designate other committees of the Executive Committee with such lawfully delegable powers and duties as it thereby confers, to serve at the pleasure of the Executive Committee and shall for those committees, elect a Committee Member or Members to serve on such committees.
ARTICLE IV - OFFICERS
Section 4.01 Chairman of the Executive Committee
The Chairman of the Executive Committee shall preside at all meetings of the Executive Committee. From time to time, the Chairman shall exercise and perform such other powers and duties as may be assigned to him by the Executive Committee.
The Chairman of the Executive Committee shall be elected at the first regular meeting of the Executive Committee each year.
The Chairman shall serve for a period of one year and/or until a successor is elected or appointed and qualified and be vested with the power and authority provided herein. There will be no restrictions on the frequency and/or interruptions of the individuals who may hold this office.
Section 4.02 Secretary
The Chairman of the Executive Committee may appoint a member of the Committee to act as Secretary. The Secretary shall issue all notices for, and, shall keep minutes of all meetings of the League or its Executive Committee.
Section 4.03 Removal
The Chairman and/or Secretary of the Executive Committee may be removed at any time, with or without cause, by the majority vote of Executive Committee.
ARTICLE V - NOTICES
Section 5.01 Notices
Whenever notice is required to be given any member, such requirement may be effectively satisfied by either mail or email addressed to such member at his/her address as the same appears on the books of the League. The time when such notice is dispatched shall be the time of the giving of the notice.
ARTICLE VI - MISCELLANEOUS
Section 6.01 Facsimile Signatures
Facsimile signatures of any member of the League may be used whenever authorized by the Executive Committee.
Section 6.02 Reliance upon Books, Reports, and Records
Each Executive Committee member and each member of any committee designated by the Executive Committee shall, in the performance of his/her duties, be fully protected in relying in good faith upon the books of the accounts and other records of the League, and including reports made by the Executive Committee or by any such committee.
Section 6.03 Fiscal Year
The fiscal year of the League shall be coincidental with the fiscal year of Purdue University.
ARTICLE VII - AMENDMENTS
These bylaws may be amended or repealed by a majority vote of the Executive Committee at any meeting.