General Employment Info


Conflicts of Commitment and Reportable Outside Activity Policy

Current faculty and staff resources

Employee Self-Service

Employee Self-Service QRC’s

Employment Verification Information

Faculty and Staff Handbook

Volunteer Policy


General Employment Forms

Direct Deposit Application (can also be completed in Employee Self-Service)

Employee Information Form 13

Electronic I-9 for New Hires

Employee Tax Forms (W-4 and WH-4 Forms)

Form 33 Absence

HR Forms

Outside Activity Disclosure Database (aka Form 32A)

Request and Leave Action Form (RLA)

Reportable Outside Activity Form Guidelines

Self-Identification Compliance Form


Biweekly employment

Bi-weekly Calendar of Paydates

Paper Timecard Quick Reference Card

Timecard Breakdown

Overtime and Callback Pay FAQs

Electronic Timecard Template


Student Employment

Student Employment Form (updated by semester)

Student Employment Form for Aviation and Transportation Technology (AT)



Academic Calendar Contract Dates

FY/AY Calendar of Paydates

Summer Savings Program

Faculty Search Form


Template Offer Letters for Faculty and other Research/Instructional positions:

Templates for many faculty and faculty related positions are now maintained on the Provost’s Office website. Because these letters now serve as contracts, some language must be used verbatim as provided; these parts of the text are highlighted in yellow in the templates. Black and red text indicates suggested template language. Red identifies special situations/or alternative solutions to a decision point. Black should address the majority of “standard” offers. Sections that are irrelevant to a particular offer – i.e., FY language for an AY appointment – can be deleted. Please use only these templates for your offer letters going forward.   The positions impacted are listed below and can be found on the Provost’s website:

Faculty Tenure-track

Faculty with Tenure

Clinical Faculty

Post Doctoral Employee

Visiting Faculty

Continuing Lecturer

Visiting Scholar

Limited-term Lecturer

Research Faculty

Adjunct Faculty

Affiliate Faculty


Purdue Polytechnic Institute Graduate Offer Letter Templates

Graduate RA Offer Letter Template

Graduate TA Offer Letter Template


For positions advertised and searched for through the Human Resources process (listed below), please see the following web site for supervisory resources including offer letter templates for staff positions.  Please see your business office payroll representative or your business manager if assistance is needed.  The offer letter templates are located under “Offer letter information and templates”.
Management/Professional positions
Administrative/Professional Assistant positions
Nonexempt Operations Assistant positions
Nonexempt Clerical/Service positions